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Steps of Writing an Application Letter

Writing an application can be daunting. Because you have only one chance to stand out in an application since the authorized committee is not going to reread your application. Therefore, you can not take anything for granted. So, you have to know how to write an application letter. If you do not know, you can not avoid the fact that you must learn the steps of writing an application letter to get what you want.

Steps of Writing an Application Letter
Steps of Writing an Application Letter

How to Write an Application Letter in English

Traditionally, we write application letters to a company or school for academic or business purposes. And an application letter is a faucet of strategies which can help you to get your voice heard by authorities. Thus, it is a great way to show who you are as an academic or business person.

Thus, the following guide will take you through the steps of writing an application letter in English. The steps of writing an application letter below, though, mainly focuses on an academic application letter. So, if you need help in writing a job application letter, you can let us know down below.

Formal Letter or Informal Letter?

There are mainly two types of letter, namely formal and informal. We write formal letters for business purposes or to authorities such as your professors. And the formal letter follows certain rules and patterns while informal letters do not follow such patterns or rules. Therefore, they are usually written for friends and family or loved ones.

Thus, an application letter follows the set rules and patterns of a formal letter. So, it has the following parts.

  1. Heading
  2. Solution
  3. Body
  4. Complimentary close
  5. Signature line

Furthermore, a formal letter or an application letter follows the following rules.

  1. An application letter should be typed in fonts such as Times New Roman Arial Black.
  2. You should use a one-line margin on all sides for an application letter.
  3. Also, you should apply block paragraphing (where the block paragraphing means to start a new paragraph, you should hit “Return” twice.).
  4. Do not use indentation.
  5. You should print your application letter on a letter-size ( 8.5″ by 11”) or legal-size (8.5” x 14”) paper.
  6. If you are writing an email letter, you should use a common font. And avoid using strips and colors other than black and white.
  7. An application letter should be concise and to the point.

Steps of Writing an Application Letter in English

An academic application letter follows the same set of rules and patterns that any formal letter do. So, to learn more about the steps of Writing the Best Letter in English from Scratch, click here. However, a short illustration of writing a letter is given below.

Step 1. The Heading

The heading of a letter contains the date and the address of the receiver and the sender. Initially, write your name, your last name, your address, phone number, and your email address. Then, write down the date followed by the receiver’s name, organization or name of the academy, and address.

For Example,

Sara Ali
61 Guild Street, London
SE16 7PD
079 8922 4067
[email protected]

August 7, 2019

Dr. John Green
Chair, English Department Search Committee
University of London

Step 2. The Salutation

The salutation is an important part of any type of letter because it shows the closeness of the relationship between the sender and the receiver of the letter. Since you are writing the application letter to your professor, you might like to choose one of the following salutations.

  • Dear Dr. John Green
  • Dear Sir/Madam

Step 3. The Body of Letter

After writing the salutation, it is time to write the body of your letter. But before you start, you should remember that “Time is Money”. If your application is too long or not precise enough, there is a very little chance that your reader is going to read your letter. Thus, try to write a precise and to the point letter.

The Body of your application letter has the following three parts. Also, the following illustration is for a work-study application letter.

Part 1

The first part of the body of your letter addresses the prompt. It talks about the main reason behind your writing the application letter. The reason can be an admission, work and study or internship. Besides, it as to be quite short. Therefore, you have to take your time and be creative.

For example, “I am writing to apply for the position of assistant of the English professor of…”

Part 2

In the second part, you have to address why you should get what you have asked for or what the prompt of your letter was. Thus, you need to showcase your qualification and skills that might help you.

Part 3

In the last part of the body, you will tell your reader how this will be beneficial for you and him/her. This may simply be the opportunities that can help you both do better and achieve more.

Step 4. Closing the Letter

After you have written your letter and read it at least once, you can close it now. Like the salutation of your letter, the closing is also an indicator of your relationship. Thus, for academic purposes, you can use the followings:

  • Respectfully
  • Warm Regards
  • Sincerely
  • Yours Sincerely
  • Thank you
  • Your Truthfully

Next, if you have typed your letter, you should leave some space and sign your letter by hand. Then, type your name under your signature and you are good to go.


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